Electronic School Management System
Overview
The Information and Communication Technology Center (ICTC) of the Mindanao State University-Iligan Institute of Technology (MSU-IIT) has developed an innovative computer-based solution for tertiary schools that integrates key activities from admission, course scheduling, registration/enrollment, assessment, billing, cashiering, and students records management. It is a client-server system which makes use of open-sourced software on its server side, thus making its implementation very affordable even for small tertiary schools. This system, called e.SMS (electronic-School Management System), has been used in MSU-IIT since 2001.
With Linux as the server operating system and PostgreSQL as the database engine, the e.SMS does not require buying expensive proprietary operating system and database, saving the school hundreds of thousands of pesos. These open-sourced software provide very good implementation flexibility, functionality, and security while contributing to make your school compliant with Intellectual Property Rights (IPR) regulations. Furthermore, being SQL compliant, it is easy to implement web-based (Intranet/Internet enabled) functions such as on-line course query during enrollment and student information portal access (optional application which is also available).
Features
The electronic School Management System (e.SMS) is an integrated student records management system with the following features:
- Admission Module
- Academic Curricula Module
- Pre-registration Module
- Registration Module
- Cashiering Module
- Grading Module
- Records Management/Queries and Reports
- Financial Reports
Enables qualified users (usually the admission officer) to enter permanent data of students.
Allows qualified users (e.g. Registrar personnel) to enter description of academic programs and subjects or courses.
Facilitates entry of subject offerings and their corresponding schedules, class size limits, room assignments and faculty. Block scheduling is also possible. Qualified users are Registrar staff or academic office clerks.
Handles the registration of students. It is made up of three sub-modules: Advising, Subject Controlling, and Assessment. A Certificate of Registration (CoR) is printed after the assessment of the student’s load.
Enables the cashier to accept payment of the student based on the assessed fees. Official receipt for payment received will also be printed.
Prints grading sheets per subject with grades to be filled-in by the faculty. It will also accept entry of grades by an authorized user.
Generates various reports needed by a student, academic units, registrar’s office, management and government entities like the Commission on Higher Education and the Department of Budget and Management.
Prepares all cashiering related reports and student billings, income details per cost/profit center, and summarized financial data (e.g. year-to-date income reports).
Screenshots
e.SMS Installation at Eastern Visayas State University.
System Requirements
- Server
- Client
Server-grade PC (at least P4 or Xeon Processor, 1 GB ECC DRAM, SCSI Hard Disks) with installed Linux as Server Operating System, PostgreSQL as the DBMS, and SAMBA as the Application Server.
Any reliable PC (at least Pentium III, 128 MB RAM) with MS Windows 98/2000/Me/XP/Vista Operating System and LAN connection to Server.
Financial Terms
| D.1 | One-time Software and Data Preparation, Server Installation and Training Fee for initial 10 users Php 80,000.00 |
This amount is due and payable immediately after the installation of the e.SMS system and conduct of on-site training by MSU-IIT ICTC personnel. Twenty percent (20%) of the amount shall be paid directly to the MSU-IIT ICTC personnel and the balance payable to MSU-IIT ICTC.
This fee does not include the actual costs of travel, accommodation, and per diems of at most two MSU-IIT ICTC personnel who will handle the e.SMS installation and training of your personnel onsite. These actual costs should be reimbursed by your school to our personnel.
D.2 Additional User Licenses (beyond 10 initial) in 5-users/bundle P 20,000.00 / bundle.
| D.3 | Twenty Four (24) Months Support and License RenewalFee @ Php 10,000 per month (or a total of 24 x P10K = Php 240,000.00 in two years) |
The 2-year (24 months) staggered payment scheme assures your school of support and free upgrades from MSU-IIT ICTC. This duration provides ample time for your own IT personnel to master the use and administration of the e.SMS system. Also, this scheme enables your school to implement a mission-critical enterprise system with minimal cost that can be considered as part of your school’s monthly operating expenditure without hiring high-level skilled and expensive software development personnel.
The first monthly payment is due on the first month of the live run after the SUAT.
Our Clients
- Mindanao State University - General Santos City
- Davao Oriental State College of Science and Technology - Mati, Davao Oriental
- Eastern Visayas State University - Tacloban, Leyte
- Surigao Sur Polytechnic State College (Tandag and Cantilan Campuses) - Surigao del Sur
- Saint Michael of Caraga College - Nasipit, Agusan del Norte
- Mindanao Polytechnic State College - Cagayan de Oro City
For inquiries, contact us.
